Payroll Features

HRPyramid features and functionality

What makes HRPyramid different than other HRO software?

• Multiple check types printed for a singular employee within one payroll batch (regular, supplemental, vacation)
• Flexible general ledger parameter setup
• Logical top down payroll process approach
• Flexible tax, deduction and payment overrides
• Gross-to-Net calculation may be re-run an unlimited number of times prior to finalizing payroll
• Enhanced check printing process, giving the ability to re-print only those checks that did not print properly
• One-step full reversal of payroll vouchers
• Ability to void and reissue paper checks with a new number and date
• Reprinting of individual checks or entire payroll batch
• Automatic or semi-automatic check reconciliation capabilities
• Positive Pay file creation
• Manual checks written by client can be matched including deductions and taxes
• Quarterly magnetic media processing
• Year-end W-2 processing, reporting, printing and MMREF download
• Processing for 1099 labor
• Extensive on-line inquiry, curbing the need to print reports
• Extensive reporting to proof out and/or record keeping
• Override one or more voluntary payroll deduction on a one-time or temporary basis
• Payments can be scheduled to be paid on a date(s) in the future
• Employees working for more than one client through one employer receive only one W-2
• Certified payroll report
• Automatic batch creation considers Saturdays, Sundays and holidays when scheduling new batches
• Invoices, reports, fax back forms are automatically printed and or submitted to the web at the completion of a payroll batch
• Web enabled client payroll approval
• Email client when payroll is complete
• Tax adjustments to give back monies overwithheld; also allows for successorship
• Special notes can be set to appear on checks within one specific client batch; notes can also be set to appear on all checks within all batches by employee
• Tipped employee calculation including tip credit makeup, premium rate calculations and allocated tips.
• Union dues and fringe benefit automatically calculated based upon the union assigned to the employee.

Time Sheets

• Automatically and manually created time sheets
• An unlimited number of pay codes may be entered on a time sheet; for example, payments may be split between an unlimited number of shifts, divisions, departments, cost centers, and so on.
• Employee’s time sheet can be predefined to split pay codes between departments, job, location, project/cost center
• Sorting utility allows access to a specific group of time sheets at a time for one batch, especially useful for clients who report time data by separate departments, divisions, locations or shifts
• External timesheet data import from third party time and attendance systems

Automatic Workflow Manager

• Status of each batch automatically updated by the system and displayed in bold contrasting colors for easy differentiation
• Only those batches assigned to be completed by the individual payroll processor by the date entered are displayed
• All payroll processing steps may be completed from one screen
• Employee and client data files directly linked to provide quick access to needed information
• Process more than one batch at a time in order to increase processing speed
• Supervisor can access processors’ batch task schedule and redistribute batch assignments to other processors, if necessary

Notes

• Notes utility appears automatically upon accessing a client batch to ensure that notes are not missed or forgotten
• Contains an audit of who creates, changes or sees the note including time, date and number of times viewed
• May be scheduled to appear one-time only, expire on a certain date, or be displayed for an indefinite period of time.
• Newly created notes appear prior to other notes being displayed
• Employee specific or apply generally to the client batch
• Notes flagged as urgent appear upon entering the Automatic Workflow Manager

Payroll Taxes

• Exact tax calculations with Vertex Geocoder
• Up-to-date and accurate payroll tax calculations with Payroll Tax Q Series, the Vertex payroll tax interface
• Handles reciprocity and credit agreements between tax entities
• SUTA rates may be PEO or client level depending upon work state
• Override tax calculations for a particular date or date range
• Interface to Mastertax as an option for tax reporting

Pay Codes

• Unlimited pay codes
• Regular, vacation or supplemental
• Standard, calculated, per diem or fixed methods
• Earnings, expense reimbursement, tips or fringe benefit classifications

Deduction Codes

• Unlimited deduction codes
• Handles voluntary deductions, garnishments, IRS tax levy, loans, 401(k) pre-tax, 401(k) post-tax, 401(k) loans, FSA medical and child care
• May be fixed, reverse tax levy calculation or a multitude of percentage methods
• Built in garnishment and loan processing
• Deduction limits may be set for a payroll processing period
• Deduction maximums may be set for a quarter, year or lifetime
• Flexible deduction period set-up, giving the user the ability to take out certain deductions on a given payroll process period
• Ability to track deductions by payee
• Extensive categorizing and labor distribution
• Employee assigned to a home department, division, job, location, project cost (optional) and shift
• When paying an employee the user has the ability to split fraction of payments to various categories

ACH Processing

• NACHA file format supported
• Client invoices may be direct debited
• Direct Deposit Processing
• Partial or full direct deposits allowed
• Unlimited number of direct deposits for an employee
• Supports fixed, percentage and balance methods
• Direct deposit may be assigned to more than one voucher types: Regular, Supplemental or Vacation
• May direct deposit HSA deductions and client contributions.
• Child support deductions may be sent via ACH
• Downloaded in NACHA format for the bank
• An ACH debit or credit can be resent at a different time if, for some reason, funds were not available at the time of the original submission
• If an employee’s voucher is voided but direct deposit information has already been sent to the bank, the system automatically creates an ACH debit against the employee’s account

Payroll Vouchers

• Fully detailed record of each employee payment including drill down access to minute detail
• Accurate, timely information for each employee payment

Billing Vouchers

• Fully detailed record of each client invoice
• Includes extensive detail of each billing voucher produced
• Each item charged to an invoice is listed on the billing voucher

Employee Garnishments

• Garnishment checks printed as part of payroll processing
• Handles garnishments for child support, tax lien, bankruptcy, student loan, tax levy
• Calculation based on a percentage of net, starting net or gross, or a fixed amount
• Override garnishment amounts may be entered for a date or range of dates

Employee Loans

• Handles employee loan deductions
• Loan deductions may have varying payment schedules
• Employee may have unlimited number of loans at one time
• Tracks each loan and automatically stops deduction once loan amount paid in full